Monday vs Todoist- Which Tool Fits Your Needs?



Monday vs Todoist– which tool is for you? In the sea of different project management tools, we are sure you get lost from time to time trying to find the best one. Both Monday and Todoist are very popular tools that can be used for project and task management, so there is no wonder you want to compare them and see how they differ.

No need to search further, we are here to help you find the right tool for you and your team.

Front Summary

After reviewing both Monday and Todoist, we have found some features that make these two tools different from each other. Which one is better will depend on your specific needs.

If you are looking for a good and user-friendly interface, many integrations, and good value for money, your choice will probably be Monday.

If you are looking for a tool that will offer a simple interface, detailed daily/ weekly/ monthly planning, and let you organize multiple projects, your choice will be Todoist.

However, if you want a simple tool with a lot of interesting features and a user-friendly interface, we suggest you take a look at Easynote.

So, let’s see all the features both Monday and Todoist offer and see how well they fit your needs.

todoist logo vs Pricing vs Easynote
 Access Controls/Permissions
 Agile Methodologies
 Billing & Invoicing
 Budget Management
 Calendar Management
 Client Portal
Collaboration ToolsCollaboration Tools
 Cost-to-Completion Tracking
Customizable TemplatesCustomizable Templates
 Document Management
File SharingFile Sharing
Gantt/Timeline ViewGantt/Timeline View
 Idea Management
 Issue Management
Kanban BoardKanban Board
Milestone TrackingMilestone Tracking
Multiple Projects 
 Percent-Complete Tracking
 Portfolio Management
Project Planning/SchedulingProject Planning/Scheduling
 Real-Time Updates
Reporting/Project TrackingReporting/Project Tracking
 Resource Management
Status TrackingStatus Tracking
Task ManagementTask Management
Task Progress TrackingTask Progress Tracking
Task SchedulingTask Scheduling
Third-Party IntegrationsThird-Party Integrations
Time & Expense TrackingTime & Expense Tracking
 Traditional Methodologies
Workflow ManagementWorkflow Management

Monday vs Todoist- Similarities

As seen from the table of comparison, there are several similarities these two tools offer. These features are:

  • Alerts/Notifications
  • Collaboration Tools
  • Commenting/Notes
  • Customizable Templates
  • File Sharing
  • Gantt/Timeline View
  • Kanban Board
  • Milestone Tracking
  • Prioritization
  • Project Planning/Scheduling
  • Reporting/Project Tracking
  • Status Tracking
  • Task Management
  • Task Progress Tracking
  • Task Scheduling
  • Third-Party Integrations
  • Time & Expense Tracking
  • Workflow Management

In case you need only these things in your project management tool, then both Monday and Todoist are useful for you.

Also, both tools offer monthly and annual subscriptions.

Both Monday and Todoist are suitable for small, medium, and big businesses.

However, there are many differences in the Monday vs Todoist comparison, so let us dive into their features and choose the best project management tool for you.

Monday vs Todoist- Differences

As we could see, there are some similarities between Monday and Todoist. However, there are also many differences that will help you decide which tool suits your needs the best and how well it will serve you. So let us examine some of the most important features these tools offer and find out about their alternatives as well.

Monday vs Todoist comparison used to determine which tool is better shown on a phone held by a young businessman

Supported Languages

Todoist supports the following languages:

  • English

Monday supports the following languages:

  • English
  • Chinese
  • German
  • Japanese
  • Spanish
  • French
  • Russian
  • Italian
  • Dutch
  • Portuguese
  • Polish
  • Turkish
  • Sweedish


Todoist integrates with more than 250 tools. Monday integrates with more than 50 premade integrations and even more because it is open to third-party apps.

Both tools integrate with some of the most used apps such as Slack.

Some of the apps Todoist integrates with are:

  • Evernote
  • Google Drive
  • Dropbox
  • Google Maps
  • Apple maps
  • Zapier
  • Sunrise
  • Google now, and more.

Some of the apps Monday integrates with are:

  • Google Drive
  • Slack
  • Zoom
  • Dropbox
  • OneDrive
  • Zapier
  • Jira
  • Trello, and more.

Also, Todoist is available on all devices including Linux and Windows mobile, while Monday is not available only on these two devices.


Todoist offers a free plan which includes:

  • Five collaborators per project
  • Five active projects
  • 5 MB file uploads
  • 1-week activity history
  • Three filters
screenshot of todoist pricing dashboard used for comparison between different tools for project management

There are also Pro and Business plans.

Monday offers a Free Forever plan for up to two seats and it includes:

  • Unlimited docs
  • Up to three boards
  • Over twenty column types
  • 200+ templates
  • Up to two team members
  • iOS and Android apps

Also, it offers Basic, Standard, Pro, and Enterprise plans.

screenshot of monday's pricing options used for comparison monday vs todoist and easynote

Project management- Monday vs Todoist


Todoist integrates many apps, which is why project management is easier for everyone. It simply lets you easily create new to-do lists and new goals that you need to complete. Also, it lets you organize your tasks and track them easily. This will keep teams motivated and right on track with their tasks.

Also, you can easily chat with your team members and communicate about important issues or tasks. This will boost teams’ collaboration and motivate them to do better.

What is the importance of a well-organized agile team?

screenshot of todoist's project management and dashboard which can be used for comparison monday vs todoist

Also, you can drag & drop anything you need to easily transfer to your dashboards which will make it easier to complete your tasks. It is useful for many industries, no matter if it is IT, Finances, Sales, Marketing, etc.


With Monday, users have found many useful features for project management. For example, the intuitive interface, and a clean and simple approach to project management are what make it easy to use. Users have found great value for money with Monday since it offers integration with pretty much any third-party tool.

Screenshot of the website that offers good collaboration tools useful for monday vs todoist

It lets you mark your tasks as Done, Working on it, or Stuck, which lets your team members decide whether you need help or not. Also, you can easily observe any progress you or your team have made during the last months or weeks. It is also very useful for any kind of project management, whether you work for Finances, IT, marketing, etc.

So, both tools have some pros and cons and they are definitely both useful for different audiences. However, if you want a tool that is both easy to use and offers a lot of interesting features, you might want to take a look at Easynote.

Easynote as an alternative to Monday and Todoist

Easynote is one of the fastest-growing project management tools. It is becoming more popular as it offers all-in-one.

It is a 6-in-1 project management tool that lets users get a clear overview of all their tasks, timelines, and projects- all in one view.

Easynote is 6-in-1 tool that will manage your projects, meetings, meeting minutes, scheduling of events, files. It's an alternative to Clickup, Monday,, Trello, Google Drive, Dropbox, Confluence, Notion

There is no need to search through different dashboards, templates, or tasks. It will all be visible right there for you. Let’s examine some of the most useful features that Easynote offers and see if you like any of them. Additionally, there are many other useful features that you may look into, so we suggest you watch the following video and see them all for yourself. 😊

Project Management with Easynote

If you are someone who needs to track their progress, know what your plans for the day are, or if you simply need to organize all your tasks and timelines, Easynote is the right solution for you.

With the Ultimate Dashboard, you will have access to everything at once. You will be able to see all your projects and processes and interact with your team members easily.

screenshot of easynote dashboard used for project management and time management for users

In case you need to track risk assessment, it will also let you see all the tasks or projects that you will need to take care of.

However you choose to work, agile or waterfall way, Easynote offers both options. Why would you be forced to work a certain way if you prefer the other one?

Work with kanban or agile on Easynote

Meetings are also easily set and held with Easynote. If you need to set a meeting, you can simply click on any day you wish to see and you can click on it to see if you have any other plans. If not, you can set a meeting and tag all the attendees. They will automatically be notified when you tag them and know when the meeting will start.

Users can also create Meeting Minutes easily. Just click on an empty notepad that opens right next to your meeting and write all the important details and information. The cool thing is- you can share all these notes with others on your team.


Easynote offers many integrations that will help you easily manage your time and tasks. In case you want to open a meeting, there will be many apps you can use such as Skype or Microsoft Teams.

Also, you can sync your Google or Outlook Calendars which will let you connect all your plans- both personal and professional.

Also, there are other apps that Easynote integrates with, such as Slack, Trello, Monday, Mailgun, and more.


There is a 7-day free trial with no limits for users who want to see how it works and if they like all the features Easynote offers. After that, users can subscribe to several different affordable plans which offer:

  • $29 for one person and 30GB of storage included
  • $79 for 5 people and 500 GB of storage included
screenshot of easynote's pricing information for those who want to purchase these plans

There are also Prime and Enterprise plans available.


After reviewing both tools Monday vs Todoist, there are definitely audiences that will prefer Monday over Todoist and vice versa.

As we have already concluded, Todoist offers a to-do style management which helps you integrate many other apps and let you manage your projects and plans.

If you want a colorful and clean tool that offers many options and lets you customize your projects then Monday is for you.

In case you have not found what you were looking for in both of these tools, you might want to take a look at Easynote.

When your teams connect and start collaborating, you will see the true joy of a project management tool. There is no room for mistakes in processes, time management, or meetings and schedules. These tools will automatize anything you need and let you have better control over all your tasks and important things.

We hope that this article has helped you decide which tool is better for you and how well each one will suit your needs. In case you need to learn more about comparisons, we suggest you read some of the following articles:

ClickUp vs Smartsheet

Monday vs Asana

Easynote vs Jira

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