Asana vs Smartsheet- Which Tool Is For You?



Asana vs Smartsheet? If you are someone who is looking for a new project management tool and you are not sure which one is the best tool for you, we are sure you have already heard about both Asana and Smartsheet.

However, it can be confusing trying to decide which tool is the best for you since there are so many new tools out there.

We are here to help you decide which tool is perfect for your needs and to compare Asana and Smartsheet as popular project management tools.

Front Summary

If you are looking for a simple tool that is focused on task and project management, your choice will probably be Asana.

If you are looking for a tool that offers flexible views and a spreadsheet-like interface, then Smartsheet is for you.

In case you want a simple yet useful tool that is a good alternative to both these tools, then Easynote could be your best choice.

However, there are many similarities and differences in the features these tools offer, so let us dive into these and help you find your best project management tool!

Asana logosmartsheet logo
Access Controls/PermissionsAccess Controls/Permissions
Agile MethodologiesAgile Methodologies
Budget ManagementBudget Management
xBilling & Invoicing
Calendar ManagementCalendar Management
Client PortalClient Portal
Collaboration ToolsCollaboration Tools
Cost-to-Completion TrackingCost-to-Completion Tracking
Customizable TemplatesCustomizable Templates
Document ManagementDocument Management
File SharingFile Sharing
Milestone TrackingMilestone Tracking
Gantt/Timeline ViewGantt/Timeline View
Idea ManagementIdea Management
Kanban BoardKanban Board
Issue ManagementIssue Management
Portfolio ManagementPortfolio Management
Multiple ProjectsMultiple Projects
Percent-Complete TrackingPercent-Complete Tracking
Time & Expense TrackingTime & Expense Tracking
Status TrackingStatus Tracking
Resource ManagementResource Management
Traditional MethodologiesTraditional Methodologies
Workflow ManagementWorkflow Management
Project Planning/SchedulingProject Planning/Scheduling
Real-Time UpdatesReal-Time Updates
Reporting/Project TrackingReporting/Project Tracking
Task ManagementTask Management
Task Progress TrackingTask Progress Tracking
Task SchedulingTask Scheduling
Third-Party IntegrationsThird-Party Integrations

As seen from the comparison, there are many similarities between these two tools. Both Asana and Smartsheet offer great features that you will find useful for project management. However, there are many differences that you will need to observe in order to decide which tool fits your needs the best.

So, let us dive into the similarities and differences between both tools and help you make up your mind.

Asana vs Smartsheet- Similarities

There are several similarities that both tools offer.

Both Asana and Smartsheet offer free trials for users that would like to try these tools out.

They both offer these features:

  • Access Controls/Permissions
  • Agile Methodologies
  • Alerts/Notifications
  • Budget Management
  • Billing & Invoicing
  • Calendar Management
  • Client Portal
  • Collaboration Tools
  • Commenting/Notes
  • Cost-to-Completion Tracking
  • Customizable Templates
  • Document Management
  • File Sharing
  • Milestone Tracking
  • Gantt/Timeline View
  • Idea Management
  • Kanban Board

…and much more, as seen from the comparison above. So, if you need these features, we are sure that both tools will be great for you.

However, the way Asana and Smartsheet work and the way they present everything is different, so you will need to see the differences in order to make a decision.

Asana vs Smartsheet- Differences

Let’s observe some of the differences between these two tools.

Team collaboration

When it comes to team collaboration both Asana and Smartsheet are great options for collaborating on work.

screenshot of asana vs smartsheet collaboration used for comparison in project management tools similar to easynote

Asana lets you organize your team for any project and ensures that everyone is on the same page while working, including that everyone is able to observe specific tasks.
Smartsheet also offers collaboration options because many team members can work on one specific spreadsheet simultaneously. Also, it lets teams discuss important questions or information through comments or tags, and they are all stored in the same place in case your team members need to access any of these conversations later.

screenshot of asana vs smartsheet collaboration used for comparison in project management tools similar to easynote

Project management

Let’s see how they compare when it comes to project management.
Both Asana and Spreadsheet can be used for project management and task management.

However, these tools differ in the execution of project management.

For example, Asana is a bit more intuitive than Smartsheet because when you are using the interface and when you are creating projects, you can simply add new tasks and work from a to-do style list.

screenshot of asana's project management and collabration used to compare it to monday and other tools

Also, you can use more complex views, for example, timeline view, or board view.

When it comes to Smartsheet, it structures its projects in a format that is almost like a spreadsheet.  Smartsheet also offers other views such as card view or calendar view.

But if you are not used to spreadsheets, all of this can become pretty complex and confusing.
Other useful things for project management are offered by both tools.

screenshot of smartsheet's project management and collabration used to compare it to monday and other tools

For example, you can use task dependencies, Gantt views, project reminders, automation, and more with both Asana and Smartsheet.

When it comes to third party integrations, both Asana and Smartsheet offer a lot integrations that you can choose from. These integrations usually include popular apps for communication such as Microsoft Teams, Jira, or Slack.

Pricing Asana and Smartsheet

Pricing is a big differentiator between Smartsheet and Asana.

For Asana, you will pay $10.99 per user per month.

asana pricing shown on the internet used to compare it to other tools

For Smartsheet, you might pay $25 per user per month, which makes it almost a double of Asana’s price.

smartsheet pricing shown on the internet used to compare it to other tools

Target audience for Asana vs Smartsheet

Smartsheet might be an excellent choice for teams or companies that rely on Google sheets or Excel while doing their project management tasks. If your company is one of these companies, then Smartsheet would be a great choice for you because you will not need a lot of time to adjust to it.

Also, Smartsheet is a no code platform, so you can create solutions backed by some of the most powerful tools that anyone can use. So, if your team needs to start using a new tool without any coding, Smartsheet is a great choices for you.

screenshot of smartsheet collaboration used for monday vs smartsheet comparison

If your team is more fast paced and modern, then your choice could be Asana.

It allows users to get things done faster and more efficiently. Also, it offers a lot of project templates and many use cases that will help you get things done. Asana is also made to streamline your communication and connect teams faster.
It is also great for remote teams where they can collaborate and communicate efficiently while doing projects and meeting deadlines.

Also, you can use Asana if you are in marketing, HR, sales, etc. because it offers a lot of various and different non-technical functions.


If you are working for a company that needs to automate everyday tasks that would usually consume a lot of hours during one month or one week, then Asana might be a better option for you.

Monday vs Asana?

You can use Asana’s automation tool to automate a lot of your tasks, for example, assigning tasks or setting deadlines for submitting projects, etc. These come in very useful because they let you and your team focus on some other important tasks that you need to work on.

When it comes to Smartsheet, it also offers an automation engine. You can create automated work by using some conditions and triggers.  However, it is not as easy and as comprehensive as Asana’s automation engine.

Also, Smartsheet’s automation features can be a little bit more complicated to learn and use in case you are not used to Excel.

Easynote as an alternative to Asana vs Smartsheet

When it comes to project management tools, Easynote is a new tool that is rising in its popularity.

It’s a 6 in 1 tool that allows users to streamline their work week by simply using a simple interface and tons of useful features. Here, in this part of the text, we will present to you some of the most important features that Easynote offers so you can see for yourself which tool to choose.

Collaboration with Easynote

screenshot of easynote's features used for project management

Collaboration is very easy when using Easynote. When you look at the Ultimate Dashboard, which is one of the top features that Easynote offers, it is easy to see how you can collaborate more efficiently with your co-workers and team members.

You can simply tag your team members on any task that you want them to be involved with. Or you can schedule any meeting on any day when both you and your team members are free on.

Also, you can check anyone’s progress towards the set goal. This way, you can see which team members might need more help, or which team members might need to be talked to. If you want to work together on some document, it is also possible, as you can collaborate on several documents or projects with your team members in real-time.

Additional helpful Easynote features

Easynote lets its users sync their calendars. For example, you can sync your Outlook and Google Calendar with Easynote. This way, you can track your professional and personal goals, timelines, and schedules, so you can stay up to date on what you need to do. You can use these features for your personal or professional needs.
Easynote integrates with a lot of useful project management apps that you may need to use daily. There is no need to leave the app. You can just simply use them from Easynote. For example, you can use Skype or Microsoft Teams if you want to hold a meeting.

A screenshot of easynote's dashboard which can help as the best scheduling software for small business and schedule tasks or meetings

Also, you can use slack for communicating with your team members and much more.  This way, you will easily stay on top of the task that you need to do and not waste time on other apps that are needed for such actions.

Easynote vs Wrike?


After reviewing Asana vs Smartsheet, there are some similarities and differences between these two project management tools. We hope that you are one step closer to finding your ideal project management tool.

If you are searching for a traditional project management tool that is ideal for task management, Asana will be your choice.

Smartsheet is a great project management tool for those that usually use Excel and are used to spreadsheets.

If you want a great alternative to these two tools, there are many other tools for you, among which we suggest Easynote.

It is a great tool that offers much more than just managing project and tasks. You can also subscribe to a 7-day free trial which will let you see all the useful features Easynote offers.

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